Reliability
Makeup class policy: how many, how soon, and who pays
A makeup class policy sets notice, allowances, deadlines, and who pays. Compare published academy rules and adapt clear wording for families.
Notes on running an online academy
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Scheduling
Free time-zone class schedule template (Google Sheets)
Build a class schedule with local start times, IANA zones and dated UTC offsets, so teacher and family times stay clear through clock changes.
Product
Self-hosted classroom vs Zoom licences: cost and control
Zoom charges per host. Self-hosted classrooms cost servers, bandwidth and upkeep; LiveKit Cloud charges for usage. Compare academy costs and control.
Billing
Deferred revenue and prepaid tuition: an accounting guide
Under accrual accounting, prepaid tuition is a liability until lessons are taught. Cash accounting generally records income when payment arrives.
Software selection
Academy management software vs an LMS: which do you need?
An LMS delivers course content. Academy management software handles live-class schedules, outcomes, family invoices and teacher pay.
Payroll
Pay teachers in Pakistan, Egypt and Bangladesh from abroad
Use local transfers or Payoneer wallet routes to pay teachers abroad. Wise PKR requires personal accounts; business transfers to BDT are not allowed.
Business
How to scale an online tutoring business: your first teacher
Hire when demand exceeds your capacity and class revenue covers teacher pay, costs and a margin. Set status, pay rules, scheduling and billing first.
Classroom
How to observe online classes for quality, with consent
Observe online classes with a written policy, prior consent for hidden camera and microphone access, visit logs, and clear teacher feedback.
Reliability
Measure teacher reliability: cancellations, no-shows and lateness
Measure teacher-caused cancellations, no-shows and lateness from recorded classes, compare periods, and withhold ratings below 3 recorded classes.
Scheduling
How to schedule classes across time zones without double-booking
Anchor each class to a named time zone, convert every date, check teacher availability, and review clock-change weeks before confirming local times.
Product
Why class outcomes should drive billing and payroll
Record each class outcome once, then use the same evidence and fixed rules to calculate the family's invoice and the teacher's pay.
Billing
Family billing: siblings, discounts and one household invoice
Put siblings on one household billing account, then choose a percentage discount, a flat family plan or no discount. Keep each child's charges clear.