This is a template, not legal advice. Whether a teacher is a contractor or an employee depends on the law where they live and work and on how you actually work together, not on what the document is called. Have a lawyer in your country review your final version.
The agreement is written for academies that pay teachers per class. Its core is one table that says what a teacher earns for each class outcome, so payroll and the teacher’s expectations come from the same rule.
What it covers
| Section | What it settles |
|---|---|
| 1 to 3 | What the teacher teaches, independent status, availability and notice to change it |
| 4 | Pay per class outcome: on time, late, student cancelled, student no-show, makeup, trial, teacher cancelled |
| 5 | Monthly statement, time to query it, payment date, method and transfer fees, tax forms |
| 6 and 7 | Punctuality, connection failures, the reliability review, substitutes |
| 8 | Child safeguarding: training, background checks, contact only through the academy, reporting concerns |
| 9 to 11 | Confidentiality and student data, students introduced by the academy, teaching materials |
| 12 and 13 | Notice to end, ending immediately, final pay, governing law |
| Schedules | Rates, and the safeguarding lead’s contact details |
How to use it
- Open the Word file. It also opens in Google Docs and Pages.
- Replace every [bracketed] item. The numbers in brackets (3 hours, 50%, 30 days) are common starting points, not rules.
- Make the outcome table in section 4 match the cancellation rules you give families. A family’s late cancellation and the teacher’s pay for it should come from the same notice window.
- Fill in Schedule A with the teacher’s rates and Schedule B with your safeguarding contacts.
- Send it for review, then for signature. Keep the signed copy with the teacher’s onboarding records.
Pair it with
- The teacher payroll calculator, which uses the same outcome rules.
- The teacher onboarding checklist for everything else a new teacher needs before the first class.
- How to set fair late-cancellation and no-show rules, for choosing the numbers in section 4.
In Halqora, pay rules are tied to the recorded class outcome, and each teacher sees an earnings screen that matches payroll line by line. See payroll.